References

Publication Information

Definitions

Term Definition
Shall When used in a regulation, manual, operational instruction, supplement, or interim change letter, this term will indicate a mandatory requirement (directive).
Will When used in a regulation, manual, operational instruction, supplement, or interim change letter, this term will indicate a mandatory requirement (directive).
Must When used in a regulation, manual, operational instruction, supplement, or interim change letter, this term will indicate a mandatory requirement (directive).
Should indicates a non-mandatory or preferred method of accomplishment (non-directive).
May indicates an acceptable or suggested means of accomplishment (non-directive).
Change amend the content of an existing publication.
Immediate refers to an action taken due to a state of emergency, an unforeseen circumstance involving the preservation of life or property, or other contingencies.
Office of Primary Responsibility (OPR) the corporate level directorate (National Headquarters, region headquarters, or wing headquarters) having primary responsibility for issuance and maintenance of a publication. The OPR also has the authority to waive the provisions of a publication it is responsible for unless specifically prohibited in that, or any other, publication. Each publication shall be assigned an OPR.

Publication Types

Type Definition
Certificate
Form A tool used for the collection, recording, and/or extraction of information whereby a predetermined set of data fields have been established and defined to meet a definitive CAP purpose or objective. All forms, regardless of the issuing headquarters, MUST be prescribed in an official directive publication (i.e. regulation, manual, supplement, or operational instruction).
Index A list of current forms and/or publications issued by the identified headquarters.
Manual Mandatory Procedures from National Headquarters that apply to ALL members; directive that announce procedures and guidance for preforming standard tasks and usually contain examples.
Operational Instruction Mandatory Procedure or Policy from any command level that is directed to the members within the issuing command level ONLY (i.e. an Alabama Wing OI directs the members assigned to SER-AL-001 ONLY and NOT any members below the wing level) ;directive that announces local policies or procedures, and direct actions of a local nature within one unit (charter number) or office.
Pamphlet Non-Mandatory information publications from any command level that are directed to members at and below the issuing command; are non-directive, informative, "how-to" type publications that may include suggested methods and techniques for implementing CAP policies.
Regulation Mandatory Policies from National Headquarters that apply to ALL members; directive that announce policies, direct actions and prescribe standards.
Supplement Mandatory auxiliary publications from any command level that are directed to members at and below the issuing command; auxiliary directive publication that augments higher headquarters directives and apply to all members of the issuing headquarters and all subordinate units.
Test A means for the evaluation of an individuals knowledge.
Visual Aid An instructional aid used to visually illustrate a concept, procedure, or reference.

Abbreviations

Term Abbreviation Example in use
Certificate C CAPC 4; FLWGC 201
Form F CAPF 2a; ALWGF 5
Index I CAPI 0-9; SERI 0-2
Manual M CAPM 39-1 (Note: NHQ issuance ONLY)
Operational Instruction OI SER OI 08-1; TNWG OI 10-4
Pamphlet P CAPP 205; MSWGP 7
Regulation R CAPR 5-4 (Note: NHQ issuance ONLY)
Supplement S CAPR 60-1, S-1
Test T CAPT 50
Visual Aid VA CAPVA 52; SERVA 10


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Functional Address Symbols

Office symbols may be used alone (CC) or with the organization designation (CAP/CC). Some office symbols apply to specific command levels or organizations
Example (whereas XX represents the functional address symbol):

National volunteer leadership CAP/XX
National Headquarters NHQ/XX
Southeast Region SER/XX
Alabama Wing ALWG/XX
A squadron in Alabama Wing AL123/XX
CAP-USAF CAP-USAF/XX

Duty FS Duty FS Duty FS
Commander CC Education Programs (NHQ Only) ED Operations DO
Vice Commander CV Finance FM Counterdrug DOC
Deputy Commander CD General Counsel (NHQ Only) GC Emergency Services DOS
Deputy Commander for Cadets CDC Government Relations Advisor GR Homeland Security DOH
Deputy Commander for Seniors CDS Health Services HS Standardization/Evaluation DOV
Executive Director (NHQ Only) EX Historian HO Personnel DP
Chief of Staff CS Information Technology IT Plans and Programs XP
Command Chief Master Sergeant CCC Inspector General IG Professional Development PD
First Sergeant (Cadet & Composite Sq. Only) CCF Legal Officer JA Public Affairs PA
Administration DA Logistics LG Public Awareness (NHQ Only) PM
Aerospace Education AE Aircraft Maintenance Officer LGM Membership Services (NHQ Only) PMM
Cadet Programs CP Supply Officer LGS Safety SE
Chaplain HC Transportation Officer LGT Wing Administrator (NHQ Employee) WA
Communications DC



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Grade Abbreviations

Civil Air Patrol Senior Member

Grade Abbreviation
Major General Maj Gen
Brigadier General Brig Gen
Colonel Col
Lieutenant Colonel Lt Col
Major Maj
Captain Capt
First Lieutenant 1st Lt
Second Lieutenant 2d Lt
Senior Flight Officer SFO
Technical Flight Officer TFO
Flight Officer FO
Chief Master Sergeant CMSgt
Senior Master Sergeant SMSgt
Master Sergeant MSgt
Technical Sergeant TSgt
Staff Sergeant SSgt
Senior Member SM

Civil Air Patrol Cadet Member

Grade Abbreviation
Cadet Colonel C/Col
Cadet Lieutenant Colonel C/Lt Col
Cadet Major C/Maj
Cadet Captain C/Capt
Cadet First Lieutenant C/1st Lt
Cadet Second Lieutenant C/2d Lt
Cadet Chief Master Sergeant C/CMSgt
Cadet Senior Master Sergeant C/SMSgt
Cadet Master Sergeant C/MSgt
Cadet Technical Sergeant C/TSgt
Cadet Staff Sergeant C/SSgt
Cadet Senior Airman C/SrA
Cadet Airman First Class C/A1C
Cadet Airman C/Amn
Cadet Airman Basic C/AB

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